Rent Receipt Template (English, Printable) for Bangladesh

Every month, money changes hands between a landlord and a tenant, and every month there should be a piece of paper (or a PDF, or an SMS) that proves it. Yet in Bangladesh a surprising number of rent payments still happen with nothing more than a nod at the door or a bKash notification that disappears in a phone full of messages. A clear rent receipt template in English solves that problem. It protects the tenant who has paid, protects the landlord who needs a clean record for tax and disputes, and saves everyone a long argument six months later about whether "March was paid or not".

This page gives you ready-to-use, printable rent receipt formats in English: a standard monthly house rent receipt, a shop and commercial rent receipt, an advance and security deposit (jamanat) receipt, a partial payment receipt, and a short SMS/WhatsApp confirmation. Each one is written as fill-in-the-blank text you can copy into Word, Google Docs or a receipt book. We also explain what each field means, how to number receipts, how to handle bKash, Nagad and bank payments, and the common mistakes that make a receipt useless when it is actually needed.

Why a Proper Rent Receipt Matters in Bangladesh

A rent receipt (bhara rosid) is a written acknowledgement from the landlord that a specific amount was received from a specific tenant for a specific period. It sounds simple, but that one document does several jobs at once.

• Proof of payment for the tenant. If a dispute arises over dues, the tenant's receipts are the strongest evidence that rent was paid. Tenants who claim house rent related benefits from an employer, or who need proof of address for a bank account or visa file, often need rent receipts too.
• An income record for the landlord. Rental income is taxable under the Income Tax Act, 2023. A numbered set of receipts (and their carbon copies or digital copies) makes it far easier to prepare a return and to answer questions from a tax lawyer or the National Board of Revenue (NBR).
• Evidence in a dispute. The Premises Rent Control Act, 1991 expects rent to be acknowledged in writing. If a disagreement ever reaches a House Rent Controller or a court, a consistent receipt trail is much more convincing than memory.
• A calmer relationship. When both sides have the same written record, there is less room for misunderstanding, and the landlord does not need to "remember" who paid what.

If you want the wider picture of how receipts fit into rent collection, read our rent receipt guide for Bangladesh. This page focuses on the templates themselves.

What Every Rent Receipt Should Contain

Before copying any template, understand the fields. A receipt missing one of these is weaker than it looks.

Two optional but useful additions: the tenant's phone number (so you can match mobile payments) and a line saying whether a revenue stamp has been affixed. Under the Stamp Act, 1899, receipts above a certain amount may need a revenue stamp. The threshold and stamp value have changed over the years, so check the current rule with a lawyer or tax adviser rather than relying on an old receipt book.

Template 1: Standard Monthly House Rent Receipt

This is the everyday format for a residential flat or house. Copy it, replace the blanks in square brackets, and print two copies (one for the tenant, one for your file) or keep a digital copy.

RENT RECEIPT

Receipt No: [__________] | Date: [__ / __ / 20__]

Received with thanks from [Tenant full name], tenant of [Flat/Unit no.], [Building name / House no., Road, Area, City], the sum of Tk [amount in figures] (Taka [amount in words] only) as house rent for the month of [Month, Year].

Breakdown: Rent Tk [____] | Service charge Tk [____] | Gas/Water Tk [____] | Electricity (sub-meter) Tk [____] | Other [____] Tk [____]

Payment method: [Cash / bKash / Nagad / Rocket / Bank transfer / Cheque] | Reference/TrxID/Cheque no: [__________]

Balance due after this payment: Tk [____]

Landlord / Authorised person: [Name] | Signature: ____________ | Phone: [__________]

Tip: always write the amount in words. "Tk 18,000" can be altered to "Tk 19,000" with a single stroke; "Eighteen thousand taka only" cannot be changed so easily.

Template 2: Shop and Commercial Rent Receipt

Market owners and commercial landlords usually need more detail: shop number, floor, service charge, and sometimes a note about VAT or tax deducted at source. Bangladesh has rules on VAT on rent for certain premises under the Value Added Tax and Supplementary Duty Act, 2012, and on tax deduction at source by certain tenants under the Income Tax Act, 2023. Rates and who must deduct change with budgets, so confirm with a tax adviser before filling those lines.

COMMERCIAL RENT RECEIPT

Receipt No: [__________] | Date: [__ / __ / 20__]

Landlord / Market: [Owner or market name, address]

Received from: [Business name] represented by [Proprietor/Manager name]

Premises: Shop/Office no. [____], Floor [____], [Market/Building name]

Period covered: [From __ / __ / 20__ to __ / __ / 20__]

Item	Amount (Tk)
Monthly rent	[____]
Service / maintenance charge	[____]
Electricity (meter no. ____)	[____]
Late fee (as per agreement)	[____]
Less: tax deducted at source (certificate no. ____)	([____])
Net amount received	[____]

In words: Taka [__________] only. Payment by: [Cash / Cheque no. ____ / Bank transfer / Mobile wallet TrxID ____]

Outstanding after this receipt: Tk [____] | Signature and seal: ____________

If your tenant deducts tax at source, keep the deduction certificate stapled to (or scanned with) the receipt copy. Without it, you may struggle to claim credit for the tax deducted.

Template 3: Advance Rent and Security Deposit Receipt

The single most disputed payment in Bangladeshi tenancies is the advance or security deposit (jamanat). Months or years later, both sides remember a different number. A separate, clearly worded receipt at move-in prevents that. It should say plainly whether the money is advance rent (to be adjusted against future months) or a refundable security deposit (to be returned at the end, less agreed deductions).

RECEIPT FOR ADVANCE / SECURITY DEPOSIT

Receipt No: [__________] | Date: [__ / __ / 20__]

I, [Landlord name], owner of [Property address], acknowledge receipt of Tk [____] (Taka [in words] only) from [Tenant name] in respect of [Flat/Shop no.].

Nature of payment (tick one):

[ ] Advance rent equal to [__] month(s), to be adjusted against rent for [months]

[ ] Refundable security deposit, to be returned within [__] days of vacating, subject to deductions for unpaid rent, unpaid bills or damage beyond normal wear and tear, as set out in the rental agreement dated [____]

Payment method and reference: [__________]

Landlord signature: ____________ | Tenant signature: ____________

For the rules and common practice around how much advance is reasonable, see our guide on advance rent and security deposits in Bangladesh.

Template 4: Partial Payment Receipt

Sometimes a tenant pays part of the rent now and promises the rest later. Many landlords refuse to issue a receipt until the full amount arrives. That is a mistake: it leaves the tenant without proof and leaves you without a record of what was actually collected. Issue a partial receipt that states the balance clearly.

PART-PAYMENT RENT RECEIPT

Receipt No: [__________] | Date: [__ / __ / 20__]

Received from [Tenant name], [Flat/Shop no.], Tk [____] (Taka [in words] only) as part payment of rent for [Month, Year].

Total due for the period: Tk [____] | Received now: Tk [____] | Balance remaining: Tk [____]

Balance agreed to be paid by: [__ / __ / 20__]

This receipt does not waive the landlord's right to the remaining balance or any late fee agreed in the rental agreement.

Signature: ____________

For example (illustrative): working out a partial receipt

Suppose the October bill for Flat 4A is: rent Tk 22,000, service charge Tk 2,500 and sub-meter electricity Tk 1,850. Total due = 22,000 + 2,500 + 1,850 = Tk 26,350. The tenant sends Tk 15,000 by bKash on 5 October and promises the rest on 20 October.

• Receipt 1 (5 October): received Tk 15,000; balance remaining 26,350 − 15,000 = Tk 11,350.
• Receipt 2 (20 October): received Tk 11,350; balance remaining 11,350 − 11,350 = Tk 0.

Two receipts, two references, one clear trail. If the second payment never comes, your first receipt already documents the exact amount outstanding.

Template 5: SMS / WhatsApp Payment Confirmation

Many tenants now pay through bKash, Nagad or bank transfer and never meet the landlord in person. A short text confirmation is a practical receipt, especially for tenants who work abroad or pay on behalf of family. Keep it factual:

Dear [Tenant name], we have received Tk [amount] for [Flat no.] rent of [Month Year] via [bKash/Nagad/Bank], ref [TrxID], on [date]. Receipt no. [____]. Balance due: Tk [____]. Thank you. – [Landlord/Manager name]

An SMS confirmation is useful, but ideally it should point to a formal receipt number that also exists in your records or a PDF. Screenshots alone get lost when phones change.

How to Number and File Your Receipts

A receipt without a number is just a note. Numbering is what turns a stack of paper into an audit trail. Pick one system and stick to it for years.

• Never skip or reuse a number. If you spoil a receipt, write "CANCELLED" across it and keep it.
• Keep a rent register or ledger that lists each receipt number, date, tenant, period and amount. Our glossary entry on the rent ledger explains how that register works.
• File copies by month in a folder, or scan them into a cloud folder named by year and building.
• Keep records for several years. Tax and legal questions can come up long after a tenant leaves; ask your tax adviser how long you should keep them.

Handling bKash, Nagad and Bank Payments on a Receipt

Mobile and bank payments are convenient but create their own confusion: a payment may come from a relative's number, or the amount may include a cash-out charge. A few rules keep things clean.

1. Record the transaction ID (TrxID) or bank reference on every receipt. This is how you match the receipt to your statement.
2. Record the sender number if it differs from the tenant's registered number, for example "paid from 017XXXXXXXX (tenant's brother)".
3. Decide who bears charges. If your agreement says rent must reach you in full, and a tenant sends Tk 20,000 but a charge reduces what you receive, note the shortfall on the receipt rather than silently absorbing or disputing it later.
4. Issue the receipt only after the money is confirmed in your account or wallet, not on the strength of a screenshot. Fake payment screenshots do circulate.
5. Cheques: write "subject to realisation" on the receipt, or issue it only after the cheque clears.

Printable layout tips

If you print receipts yourself, a little layout discipline makes them look professional and harder to forge.

• Use A5 or half-A4 size with two copies per page: "Tenant copy" and "Office copy".
• Put your name or building name at the top in bold, with a phone number.
• Pre-print the receipt numbers if you use a printing press; otherwise write them before handing out.
• Leave enough space for the amount in words; cramped writing invites disputes.
• If you use a rubber stamp or seal, stamp across the signature so it cannot be cut and pasted.
• For digital PDFs, include the receipt number in the file name, e.g. "Receipt_2026-0147_Flat3B_Oct.pdf".

Common Mistakes With Rent Receipts

• No period stated. "Received Tk 20,000" without a month makes it impossible to say which month was paid.
• Lumping everything together. Rent, service charge, electricity and arrears in one figure causes arguments when one item is disputed.
• Issuing receipts before money arrives. Especially with cheques and mobile transfers.
• Refusing receipts for partial payments. It hurts you as much as the tenant.
• Using different names. If the flat is jointly owned, say who received the money on behalf of whom.
• Treating a deposit like rent. Mixing security deposit and advance rent on the same receipt, without saying which is which, is the root of most move-out disputes.
• Not keeping a copy. The tenant's copy protects the tenant; your copy protects you.
• Backdating. Write the real date of receipt. If a payment is late, the receipt should show that honestly.

A Quick Checklist Before You Hand Over a Receipt

1. Is the receipt number unique and in sequence?
2. Is the date the actual date you received the money?
3. Are the tenant's name and unit correct?
4. Is the month or period clearly stated?
5. Does the breakdown add up to the total?
6. Is the amount written in both figures and words, and do they match?
7. Is the payment reference recorded?
8. Is any balance due clearly shown?
9. Is it signed (and stamped, if required)?
10. Have you kept a copy and updated your ledger?

Receipts for Tenants: What to Ask For

If you are a tenant reading this, it is completely reasonable to ask for a receipt every month, even if you pay by bKash. Politely request that the receipt shows the month, the amount and the balance. If your landlord prefers not to issue paper receipts, ask for a written SMS or WhatsApp confirmation in the format above and keep your own spreadsheet. When you move out, those records make the security deposit conversation far simpler. Our checklist of questions to ask a landlord before renting includes asking how receipts will be issued.

Paper, Excel or Software?

A carbon receipt book works for one or two tenants. Once you have a building with ten or twenty units, the effort of writing, numbering, filing and matching receipts against bKash statements grows quickly, and so do mistakes. A spreadsheet helps with the register but still needs someone to create each receipt by hand. Many landlords eventually move to a system that generates a numbered receipt automatically every time a payment is recorded, so that the receipt, the ledger and the due list always agree.

Final Thoughts

A rent receipt takes two minutes to write and can save weeks of argument. Use the templates above as they are, or adapt the wording to your building, but keep the core fields: a unique number, the date, the period, the breakdown, the amount in figures and words, the payment reference and any balance due. Keep a copy of every receipt and a register that ties them together.

If writing receipts by hand has become a monthly chore, Bariwala ERP (বাড়িওয়ালা ERP) can help: when you record a rent payment it issues a receipt, tracks advance payments and keeps a due list per tenant, so your records stay consistent without the carbon paper. Whatever tool you use, the habit is what matters: no payment without a receipt.