Rent Reminder Message Templates in English (SMS, WhatsApp, Letter)

Reminding tenants about rent is one of the most uncomfortable parts of being a landlord. Too soft and the payment keeps slipping; too harsh and you damage a relationship with an otherwise good tenant. Most of the time, a clear, polite rent reminder message sent at the right moment is all it takes. The trouble is finding the right words each month, especially when you write in English for expat tenants, corporate tenants, diaspora-owned properties managed from abroad, or simply tenants who prefer English.

This page gives you ready-to-use rent reminder message templates in English for SMS, WhatsApp, email and formal letters, organised by stage: before the due date, on the due date, shortly after, seriously overdue and final notice. Each template has blanks in square brackets, such as [Tenant Name] and [Amount], for you to fill in. You will also find guidance on timing, tone and what to avoid, so the messages work in the Bangladeshi context.

How to Use These Templates

• Replace everything in square brackets with your own details. Delete any lines that do not apply.
• Always write amounts clearly, for example "Tk 25,000", and include the month the rent is for.
• Include how to pay (bKash, Nagad, bank account or cash to the caretaker) so the tenant can act immediately.
• Keep SMS messages short; mobile operators split long messages into several parts.
• Save a copy of every reminder you send. It is useful if a dispute arises later.

Recommended Reminder Schedule

A predictable schedule works better than random messages when you remember. Adapt the days to your agreement's due date.

Stage 1: Friendly Advance Reminder Templates

These go out a few days before the due date. They are not accusations; they simply help tenants plan.

Template 1A: Short SMS

Dear [Tenant Name], this is a friendly reminder that rent of Tk [Amount] for [Month] is due by [Due Date]. You can pay by bKash/Nagad to [Number] or bank to [Account]. Thank you. - [Landlord Name], [Building Name]

Template 1B: WhatsApp with breakdown

Assalamu Alaikum / Hello [Tenant Name],

Hope you and your family are well. Here is your bill for [Month]:

Rent: Tk [Rent]

Service charge: Tk [Service Charge]

Electricity (sub-meter, [Units] units): Tk [Electricity]

Total: Tk [Total]

Please pay by [Due Date] via [Payment Method]. Kindly share the transaction ID after paying so we can send your receipt. Thank you!

[Landlord Name]

Note: WhatsApp and SMS do not display formatting from this page; type line breaks directly on your phone.

Template 1C: Email to a corporate tenant

Subject: Rent invoice for [Month] - [Flat/Office No.], [Building Name]

Dear [Contact Person],

Please find attached the invoice for [Month] for [Flat/Office No.], totalling Tk [Total] (rent Tk [Rent], service charge Tk [Service Charge]). As per our agreement, payment is due by [Due Date] to the following account: [Bank Name], [Account Name], [Account Number], [Branch]. Kindly share the payment advice once processed. If tax is deducted at source, please send the certificate for our records.

Best regards,

[Landlord Name]

[Phone]

Stage 2: Due Date Reminder Templates

Template 2A: SMS on the due date

Dear [Tenant Name], today [Date] is the due date for [Month] rent of Tk [Amount]. If you have already paid, thank you and please ignore this message. - [Landlord Name]

Template 2B: WhatsApp, softer tone

Hi [Tenant Name], just a quick note that [Month] rent (Tk [Amount]) is due today. If it has already been sent, please share the transaction ID so I can issue the receipt. Thanks a lot!

The phrase "if you have already paid, please ignore" is important. Payments sometimes cross with reminders, and it avoids embarrassing a tenant who has paid.

Stage 3: Gentle Overdue Reminder Templates

A few days after the due date, it is time for a slightly firmer message. Stay polite and assume a simple delay rather than bad intent.

Template 3A: SMS

Dear [Tenant Name], our records show [Month] rent of Tk [Amount] is still pending (due [Due Date]). Please pay by [New Date] or let us know if there is any issue. - [Landlord Name], [Phone]

Template 3B: WhatsApp with an offer to talk

Hello [Tenant Name], I hope everything is okay. [Month] rent of Tk [Amount] was due on [Due Date] and has not been received yet. If there is a problem, please let me know and we can discuss a plan. Otherwise, kindly pay by [New Date]. Thank you for your understanding.

Template 3C: Reminder for a partial payment

Dear [Tenant Name], thank you for your payment of Tk [Paid Amount] on [Date]. A balance of Tk [Balance] remains for [Month]. Please clear it by [New Date]. - [Landlord Name]

Stage 4: Formal Overdue Notice Templates

If rent is still unpaid after two or three weeks, move to a formal written notice. This creates a record and signals that the matter is serious.

Template 4A: Formal email or letter

Date: [Date]

To: [Tenant Name]

[Flat No.], [Building Name], [Address]

Subject: Notice of overdue rent

Dear [Tenant Name],

This is to inform you that the following amounts remain unpaid as of [Date]:

[Month 1] rent: Tk [Amount]

[Month 2] rent (if any): Tk [Amount]

Other charges: Tk [Amount]

Total outstanding: Tk [Total]

As per our rental agreement dated [Agreement Date], rent is payable by [Due Day] of each month. Please pay the outstanding amount by [Deadline Date]. If you are facing difficulty, please contact me by [Date] to discuss a written payment plan.

Sincerely,

[Landlord Name]

[Signature]

[Phone]

Template 4B: Payment plan confirmation

Dear [Tenant Name], as discussed on [Date], we agree that the outstanding balance of Tk [Total] will be paid as follows: Tk [Instalment 1] by [Date 1], Tk [Instalment 2] by [Date 2]. Regular rent for [Next Month] remains due by [Due Date]. Please reply to confirm. - [Landlord Name]

Stage 5: Final Notice Template

A final notice should only be sent after earlier reminders and a genuine attempt to talk. It should state facts, reference the agreement and set out next steps, without threats or insults. Do not mention actions you are not legally entitled to take, such as cutting off water or electricity, changing locks or removing belongings; these can create legal problems for you. Before taking any legal step, consult a lawyer about the Premises Rent Control Act, 1991 and your agreement.

Template 5A: Final notice letter

Date: [Date]

To: [Tenant Name], [Flat No.], [Building Name], [Address]

Subject: Final notice for payment of overdue rent

Dear [Tenant Name],

Despite reminders dated [Date 1], [Date 2] and [Date 3], rent and charges totalling Tk [Total] for the months of [Months] remain unpaid.

This is a final request to pay the full outstanding amount by [Final Date]. If payment is not received or a written payment arrangement agreed by that date, I will have to consider further steps in accordance with our rental agreement dated [Agreement Date] and applicable law, which may include adjusting dues against the advance/security deposit and serving notice to vacate.

I would prefer to resolve this amicably. Please contact me at [Phone] at the earliest.

Sincerely,

[Landlord Name]

[Signature]

Deliver final notices in a way you can prove, such as by hand with the tenant's signature on a copy, or by registered post. Keep copies. If things progress to a notice to vacate, see our notice to vacate template.

Special Situation Templates

Template 6A: Before Eid or festival

Dear [Tenant Name], Eid Mubarak in advance! As many of us travel before Eid, please note that rent for [Month] (Tk [Amount]) is due by [Due Date]. You may pay early by [Payment Method] if convenient. Wishing you and your family a joyful Eid. - [Landlord Name]

Template 6B: Landlord living abroad (probashi owner)

Dear [Tenant Name], I am currently abroad. Please pay [Month] rent of Tk [Amount] by [Due Date] to [Bank Account / bKash Number of authorised person]. For any building issue, contact [Caretaker/Manager Name] at [Phone]. Kindly send me the transaction ID on WhatsApp at [International Number]. Thank you.

Template 6C: Shop or market stall tenant

Dear [Shop Owner Name], [Shop No.], [Market Name]: rent of Tk [Rent] and service charge of Tk [Service Charge] for [Month] (total Tk [Total]) is due by [Due Date]. Please pay at the market office or via [Payment Method]. Thank you for your business. - [Market Management]

Template 6D: Advance adjustment reminder

Dear [Tenant Name], as per our agreement, your advance of Tk [Advance Amount] is being adjusted at Tk [Monthly Adjustment] per month. After this month's adjustment, Tk [Remaining Advance] remains. Your payable amount for [Month] is therefore Tk [Net Payable], due by [Due Date]. - [Landlord Name]

Template 6E: After a bounced or failed payment

Dear [Tenant Name], the payment of Tk [Amount] sent on [Date] (Ref: [Reference]) has not reached our account / was returned by the bank. Could you please check with your bank or mobile wallet and resend, or share the confirmation? Rent for [Month] remains due. Thank you. - [Landlord Name]

Template 6F: Payment received confirmation

Dear [Tenant Name], we have received Tk [Amount] on [Date] via [Method] (Ref: [Transaction ID]) for [Month]. Thank you for your timely payment. Your receipt is attached / will be delivered. - [Landlord Name]

Confirmation messages are underrated. They build trust and make tenants more likely to pay on time next month.

Worked Example: Calculating the Amount in a Reminder

For example (illustrative)

Mr [Tenant]'s rent is Tk 20,000, service charge Tk 2,500, and this month's sub-meter reading shows 180 units. Suppose, for this illustration, you charge an average of Tk 9 per unit (in practice, follow the actual tariff and your agreement). Electricity: 180 x 9 = Tk 1,620. He paid Tk 10,000 on the 6th.

• Total bill: 20,000 + 2,500 + 1,620 = Tk 24,120
• Paid: Tk 10,000
• Balance: 24,120 - 10,000 = Tk 14,120

Your Template 3C message would read: "Thank you for your payment of Tk 10,000 on 6 [Month]. A balance of Tk 14,120 remains for [Month]. Please clear it by 15 [Month]." Precise figures reduce arguments far more than vague messages like "please pay your dues".

Tone Tips: What to Say and What to Avoid

Common Mistakes With Rent Reminders

• Inconsistency. Reminding some tenants and not others feels unfair and invites delays.
• Sharing dues publicly. Posting a list in a building WhatsApp group or on the notice board embarrasses tenants and can create conflict. Keep reminders private.
• No payment details. If the tenant has to ask "where do I send it?", you have added a delay.
• Skipping written notices. Phone calls leave no record. Follow up calls with a short written message.
• Letting dues pile up. Three months of arrears are much harder to recover than one. Act early; see dealing with late rent payments for a full strategy.
• Forgetting to confirm payments. A thank-you message closes the loop and reduces disputes.

Automating Reminders

If you manage more than a handful of tenants, sending these messages one by one each month becomes tedious and easy to forget. Some landlords schedule reminders on their phones; others use rent management software that works from a live due list. Bariwala ERP, for example, generates monthly invoices, keeps a due list and can send SMS reminders to tenants with outstanding balances, so the Stage 1 to Stage 3 messages go out consistently without manual copying. Formal notices and final letters are still best reviewed and signed personally.

Final Thoughts

A good rent reminder is clear, polite, specific and timely. Use the friendly templates early, move to firmer wording only when needed, and keep every formal notice factual and within the law. Most tenants pay once they are reminded respectfully, and the ones who are genuinely struggling are more likely to talk to you if your earlier messages were kind. Copy these templates into your phone's notes today, fill in your details, and you will never have to search for the right words again. For Bangla versions, see our Bangla rent reminder message templates.